Submissions

Author Guidelines

e-ISSN: 3135-4467 | Publisher: Informatics Institute for Postgraduate Studies

Please read these guidelines carefully before submitting your manuscript. All submissions must comply with the requirements outlined below to be considered for peer review.

Quick Navigation Scope & Eligibility Submission Process Manuscript Format Article Structure References Ethics & Policies AI Use Policy Peer Review Fees

1. Scope & Eligibility

JIADS welcomes original, unpublished research contributions from authors worldwide in all areas of Artificial Intelligence, Machine Learning, Digital Systems, and related emerging technologies. Manuscripts must not be under consideration at any other journal or publication venue simultaneously.

Submissions may be in the form of original research articles, review articles, technical papers, case studies, or survey papers. All manuscripts must be written in clear, professional English. Authors may optionally include an Arabic abstract.

2. Submission Process

1
Register / Log in — Create an account on the JIADS submission portal at jiads.iips.edu.iq or log in if you already have one.
2
Prepare your manuscript — Format your manuscript according to the JIADS template. Ensure all author identifying information is removed for blind review.
3
Submit online — Upload your manuscript file (DOCX or PDF), cover letter, and any supplementary materials through the OJS submission system.
4
Initial editorial check — The editorial team will conduct a preliminary review for scope, formatting, and plagiarism within 5–7 business days.
5
Double-blind peer review — Manuscripts passing initial checks are sent to at least two independent expert reviewers. The review process typically takes 4–8 weeks.
6
Decision & revision — Authors receive the editorial decision (Accept / Minor Revision / Major Revision / Reject) along with reviewer comments.
7
Final acceptance & publication — Accepted manuscripts are assigned a DOI, typeset, and published online in the next available issue.

3. Manuscript Format Requirements

Requirement	Specification
File Format	Microsoft Word (.docx) preferred; PDF also accepted
Page Size	A4 (210 × 297 mm)
Margins	2.5 cm on all sides
Font (Body)	Times New Roman, 12pt
Line Spacing	1.5 spacing throughout
Title Font	Times New Roman, 14pt, Bold, centered
Headings	12pt Bold (H1); 12pt Bold Italic (H2)
Abstract Length	150 – 250 words
Keywords	5 – 8 keywords
Article Length	4,000 – 10,000 words (excluding references)
Figures & Tables	High resolution (≥300 DPI); numbered and captioned
Reference Style	IEEE format
Language	English (Arabic abstract optional)
Anonymization	Author names and affiliations removed from manuscript file

4. Recommended Article Structure

Research Articles

✓ Title
✓ Abstract (150–250 words)
✓ Keywords (5–8)
✓ 1. Introduction
✓ 2. Related Work / Literature Review
✓ 3. Methodology
✓ 4. Results
✓ 5. Discussion
✓ 6. Conclusion
✓ References (IEEE format)
✓ Appendices (if applicable)

Review Articles

✓ Title
✓ Abstract (200–300 words)
✓ Keywords (5–8)
✓ 1. Introduction
✓ 2. Search Methodology
✓ 3. Review Body (themed sections)
✓ 4. Analysis & Findings
✓ 5. Gaps & Future Directions
✓ 6. Conclusion
✓ References (IEEE format)

5. References

ℹ JIADS uses the IEEE citation style. References must be numbered in order of appearance and listed at the end of the manuscript. Use reference management tools such as Zotero, Mendeley, or EndNote for accuracy.

Example — Journal Article:
[1] A. Author, B. Author, and C. Author, "Title of the article," Journal Name, vol. X, no. Y, pp. ZZ–ZZ, Month Year. doi: 10.XXXX/XXXXXXXX

Example — Conference Paper:
[2] A. Author and B. Author, "Title of the paper," in Proc. Conference Name, City, Country, Year, pp. XX–XX.

Example — Book:
[3] A. Author, Title of Book, Xth ed. City, Country: Publisher, Year.

6. Publication Ethics & Policies

✓ Originality: Submitted manuscripts must be original work not previously published or under review elsewhere.
✓ Plagiarism: All submissions are screened using anti-plagiarism software. A similarity index above 20% will result in desk rejection.
✓ Authorship: All listed authors must have made a substantial contribution to the work. Authorship changes after submission require editorial approval.
✓ Data integrity: Authors must not fabricate, falsify, or selectively report data. Raw data may be requested during review.
✓ Conflict of interest: Authors must disclose any financial or personal relationships that could influence the work.
✓ Duplicate submission: Simultaneous submission to multiple journals is strictly prohibited.
✗ Not permitted: Salami slicing, ghost authorship, or gift authorship in any form.

7. AI Use Policy

⚠ Authors must disclose any use of AI tools (such as ChatGPT, Grammarly AI, or similar) in the preparation of their manuscript. Undisclosed AI use may result in rejection or retraction.

✓ AI tools may be used for language improvement, grammar correction, and translation assistance.
✓ Any use of AI tools must be clearly disclosed in the manuscript (e.g., in the Acknowledgements section).
✗ AI tools cannot be listed as authors under any circumstances.
✗ AI-generated text may not be submitted as original research content without significant author transformation and verification.
✓ Authors remain fully responsible for the accuracy, integrity, and originality of all submitted content.

8. Peer Review Process

JIADS operates a strict double-blind peer review process. Both authors and reviewers remain anonymous throughout the review. Each manuscript is evaluated by a minimum of two independent reviewers with expertise in the relevant subject area.

Possible editorial decisions are: Accept, Minor Revision, Major Revision, or Reject. Authors of revised manuscripts are expected to respond to all reviewer comments with a detailed response letter.

The typical review timeline is 4–8 weeks from submission, depending on reviewer availability and manuscript complexity.

9. Article Processing Fees

ℹ The Journal of Informatics and Advanced Data Science (JIADS) is fully open access and currently charges no article processing charges (APCs). Submission, review, and publication are all free of charge for authors.

Ready to Submit?

Submit your manuscript through our online submission system. For questions, contact the editorial office at editor@jiads.iips.edu.iq

Submit Your Manuscript

Submission Preparation Checklist

All submissions must meet the following requirements.

This submission meets the requirements outlined in the Author Guidelines.
This submission has not been previously published, nor is it before another journal for consideration.
All references have been checked for accuracy and completeness.
All tables and figures have been numbered and labeled.
Permission has been obtained to publish all photos, datasets and other material provided with this submission.

Articles

Section default policy

Copyright Notice

The Journal of Informatics and Advanced Data Science (JIADS), published by the Informatics Institute for Postgraduate Studies (IIPS), requires appropriate publishing rights from authors in order to publish, disseminate, and archive scholarly work. These rights are defined through a publishing agreement between the author(s) and JIADS/IIPS.

For open-access articles, authors grant the journal the right to publish and distribute the work under the Creative Commons Attribution–NonCommercial–ShareAlike 4.0 International (CC BY-NC-SA 4.0) license. JIADS is committed to safeguarding authors’ works and reputations and takes allegations of infringement, plagiarism, unethical conduct, and research fraud seriously.

Author Rights

The following rights apply to the corresponding author and all co-authors when publishing with JIADS:

Author rights in JIADS

Retain copyright in their work.
Retain patent and trademark rights, where applicable.
Retain the right to use their research data freely without restriction.
Receive proper attribution and credit for their published work.
Re-use their material in new works without permission or payment (with full acknowledgment of the original article), including:
- Extending the article into a book-length work.
- Including the article in a compilation of their own works.
- Re-using portions, excerpts, figures, or tables in other scholarly works.
Use and share the work for scholarly purposes (with full acknowledgment of the original article), including:
- Classroom teaching (electronic and physical distribution permitted).
- Conference presentations and distribution of copies to attendees.
- Sharing the article with students and research colleagues for personal scholarly use.
- Including the article in a thesis or dissertation (provided it is not commercially published).
- Sharing copies privately within invitation-only academic work groups.
Public sharing permissions
- Publicly share the preprint on any website or repository at any time.
- Publicly share the accepted manuscript on non-commercial repositories.
- Publicly share the final published article (with proper citation and DOI link, if available).

Institution Rights

If an author publishes with JIADS, the author’s institution may use the work for classroom teaching and internal training. These rights apply across the institution (not only to the author), provided full acknowledgment is given.

Institution rights in JIADS

Distribute copies electronically or in print for classroom teaching and internal training.
Include the material in course packs, courseware, and internal learning platforms.
Include the article in grant applications and research reporting.
Post theses/dissertations containing embedded published articles (as part of formal submission) with citation and DOI links (where available).

Open Access License (CC BY-NC-SA 4.0)

JIADS supports the broad dissemination of knowledge using open-access licensing.

Once a Creative Commons license is applied, it cannot be revoked. Authors should confirm whether their funder requires a specific license. More details are available from Creative Commons.

JIADS user license: CC BY-NC-SA 4.0

This license permits users to:

Read, print, and download the article - Yes
Redistribute or republish (e.g., repository deposit) - Yes
Translate the article - Yes
Use for text and data mining — Yes
Reuse portions/extracts in other works (with citation) — Yes
Use for commercial purposes — No

Digital Archiving and Preservation

JIADS is committed to long-term preservation, permanent availability, and accessibility of scholarly content. The journal supports digital preservation by maintaining secure archival copies and ensuring file formats remain readable as technology evolves.

In-House Digital Archive
JIADS maintains an internal digital archive for secure storage and management of published content (e.g., journal issues, articles, supplementary files). This archive aims to:

Reduce risks of data loss, corruption, or unauthorized manipulation
Maintain reliable access to published materials over time
Support institutional record-keeping and scholarly preservation

Privacy Statement

This Privacy Policy describes how the Journal of Informatics and Advanced Data Science (JIADS) collects, uses, stores, and protects personal information provided by users of this website and the journal’s submission system.

Last updated: 2025 | Published by Informatics Institute for Postgraduate Studies, Iraq

Introduction

The Journal of Informatics and Advanced Data Science (JIADS) is published by the Informatics Institute for Postgraduate Studies, Iraq, and operates through the Open Journal Systems (OJS) platform at jiads.iips.edu.iq.

We are committed to protecting the privacy and personal data of all individuals who interact with our journal, including authors, reviewers, editors, and general website visitors. This policy explains what data we collect, why we collect it, and how we use and protect it.

By using this website or submitting a manuscript, you agree to the terms of this Privacy Policy.

Data We Collect

👤 Author Data

Full name and academic title
Institutional affiliation
Email address
ORCID identifier (optional)
Country of residence
Manuscript submission history

🔍 Reviewer Data

Full name and academic title
Institutional affiliation
Email address
Areas of expertise
Review history (internal only)
Conflict of interest declarations

🌐 Website Visitor Data

IP address (anonymized)
Browser type and version
Pages visited and duration
Referring website
Date and time of visit

How We Use Your Data

Author data is used to manage manuscript submissions, facilitate the peer review process, communicate editorial decisions, and publish accepted articles (name and affiliation are included in published papers).

Reviewer data is used solely to manage review assignments and communicate review-related information. Reviewer identities are kept strictly confidential and are never disclosed to authors.

Website data is used in aggregated, anonymous form to understand usage patterns, improve the journal website, and report statistics. Individual visitor data is not shared with third parties.

We do not sell, rent, or trade any personal data to third parties. Data is not used for advertising or commercial purposes of any kind.

Data Retention

Personal data of registered users (authors, reviewers, editors) is retained for as long as the account remains active and for a reasonable period thereafter to maintain editorial records. Published article metadata (author names, affiliations) is retained permanently as part of the scientific record.

Users may request deletion of their account and associated personal data at any time, subject to the journal’s obligation to maintain the integrity of the scientific record. Published article metadata cannot be removed.

Your Rights

✓ Right to access your personal data held by the journal.

✓ Right to correct inaccurate or incomplete personal data.

✓ Right to request deletion of your account and personal data.

✓ Right to withdraw consent for data processing at any time.

✓ Right to object to use of your data for any specific purpose.

✓ Right to receive a copy of your data in a portable format.

To exercise any of these rights, please contact the editorial office at editor@jiads.iips.edu.iq. We will respond to all requests within 30 days.

This website uses cookies solely for functional purposes, such as maintaining user sessions during login. We do not use tracking cookies, advertising cookies, or third-party analytics cookies that identify individual users.

You may disable cookies in your browser settings; however, some features of the submission system may not function correctly without them.

Third-Party Services

JIADS uses the following third-party services in the operation of the journal. Each has its own privacy policy:

Crossref — Used for DOI registration. Article metadata (title, authors, DOI) is submitted to Crossref and becomes publicly available. See crossref.org/privacy.

Google Scholar — Article metadata is indexed by Google Scholar for discoverability. See Google Privacy Policy.

Open Journal Systems (OJS) — The journal operates on the OJS platform developed by the Public Knowledge Project (PKP). See PKP Privacy Policy.

Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. These include secure HTTPS connections, access controls, and regular security reviews of the OJS platform.

In the event of a data breach that affects your personal information, we will notify affected users within a reasonable timeframe and take appropriate remedial action.

Changes to This Policy

JIADS reserves the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated revision date. Continued use of the journal website or submission system after any changes constitutes acceptance of the updated policy.

Contact for Privacy Inquiries
Journal of Informatics and Advanced Data Science (JIADS)
Informatics Institute for Postgraduate Studies, Iraq
Email: editor@jiads.iips.edu.iq
Website: https://jiads.iips.edu.iq